East Rock Brewing Company Facility Rental Agreement
This Facility Rental Agreement ("Agreement") is made between East Rock Brewing Company ("Venue") and the undersigned individual or entity ("Renter"). By signing below, the Renter agrees to comply with all the policies, procedures, and terms outlined herein.
1. DEPOSIT
A non-refundable deposit of 33% of the room rental fee is required to secure the requested date and time. The party may exceed the scheduled time only with prior written consent from Venue management, pending space availability. Additional hourly rates will apply to any extended time.
2. GRATUITY
An automatic 18% gratuity will be added to the final room rental cost.
3. PAYMENT
If the cardholder will not be present on the day of the event, payment arrangements must be made and approved no later than three (3) days before the event.
4. CANCELLATIONS
Cancellations made seven (7) or more days before the scheduled event date will be refunded, minus the non-refundable deposit. Cancellations made six (6) days or fewer prior to the event may be rescheduled within 180 days. The deposit may be applied to a future available date.
5. CHILDREN
All individuals under the age of 21 must be accompanied by a parent or legal guardian. Children must be diligently monitored at all times. Failure to monitor children may result in guests being asked to leave. East Rock Brewing Company is not liable for any injuries or damages involving unattended minors.
6. FOOD
Outside food may be brought in. Please allow 7–14 days prior to the event for coordination of catering services if being used. For a list of recommended local caterers, contact a Venue representative.
7. ALCOHOL
Unopened and sealed alcohol may be accepted only as a gift to an attendee. No outside alcohol may be consumed on premises. Any open containers not provided by East Rock Brewing Company will be confiscated, and the offending party may be asked to leave.
8. INTOXICATION & CONDUCT
Venue staff reserves the right to discontinue alcohol service to any guest deemed intoxicated and may eject any individual exhibiting unruly, disrespectful, or unsafe behavior.
9. BEVERAGE OPTIONS
- Open Tab: The host covers all drinks, and an 18% gratuity applies. The tab must be closed at the end of the event.
- Drink Tickets: The host determines the quantity of tickets which are redeemed at the bar for drinks. An 18% gratuity applies, and the tab must be closed at the end of the event.
- Cash Bar: Guests pay individually for their drinks.
10. DAMAGES
The Renter is responsible for any damage to the premises exceeding normal wear and tear. Any such damage will be billed to the Renter.
11. CLEANING
Guests are expected to leave the space in a similar condition to those found at the beginning of their rental. Waste should be disposed of in designated receptacles. A cleaning fee may apply if a substantial mess remains.
12. PERSONAL PROPERTY
The Venue is not responsible for any lost, missing, or stolen items. Guests are responsible for their own belongings.
13. SETUP & BREAKDOWN
Access to the space is permitted 30 minutes prior to the event start time. Guests must vacate the space within 15 minutes after the event concludes.
14. DECORATIONS
- No loose glitter or confetti.
- Open flames require prior approval.
- No items may be affixed to electrical fixtures, conduits, plumbing, or artwork.
15. MUSIC
The Venue offers a wide range of music via its in-house system. Live music or DJs are allowed but must be discussed and approved prior to booking.
16. THIRD-PARTY SERVICES
East Rock Brewing Company is not responsible for any third-party purchases, agreements, or service arrangements made independently by the Renter. This includes, but is not limited to:
Food and catering services
Entertainment services (e.g., DJs, musicians)
Décor or furniture rentals
Delivery, transportation, or photography services
The Renter assumes full responsibility for the performance and reliability of any third-party vendors. The Venue is not responsible for the failure of, cancellation of, or any disputes involving outside vendors. All third-party services must comply with Venue policies, and the Venue reserves the right to deny access to vendors that violate safety or conduct expectations. All renters must notify East Rock Brewing Company of any third-party vendors they intend to use upon booking. This includes providing the name, nature of the service, and up-to-date contact details for each vendor. Failure to disclose vendor information in advance may result in denial of vendor access.